Configuring Data Shares

All Data Shares must be configured before they will become active. This process is highly granular and users are able to explicitly control which asset data that is shared, including the date range Voyage Logs and Hub Reports should fall into to be considered accessible by the recipient of the share.

Configure the Data Share Parameters

  • Vessel / Terminal / Company

    • The Vessel, Terminal or Company about which you wish to share data.

  • Data Available From

    • The date the Data Share should start.

  • Data Available To

    • The date the Data Share should end.

  • Share Voyage Logs

    • Whether to include Voyage Logs as part of the Data Share (only applicable to Vessels - cannot be shared with Terminal Operators).

  • Voyage Log Visibility Start Date
  • Voyage Log Visibility End Date
  • Share Hub Reports
    • Whether to include Hub Reports as part of the Data Share.
  • Hub Report Visibility Start Date
  • Hub Report Visibility End Date
  • Share Documents

    • Whether to include Documents as part of the Data Share.

  • Share Photos

    • Whether to include Photos as part of the Data Share.

  • Notes

    • Any notes regarding the Data Share, i.e. the specific reason it was created e.g. "Data Share for vessel 'X' with charter company 'Y'".

Configuring a Data Share
Configuring a Data Share Request

Create the Data Share

Depending on whether you are creating a Data Share, or a Data Share Request, click Create Data Share, or Request Data Share as appropriate.

The Data Share or Data Share Request has now been created.

  • Data Shares will become active as soon as the Data Available From date is reached.
  • Data Share Requests will become active as soon as they have been approved and the Data Available From date is reached.
 
 

Customising Visibility of Voyage Logs and Hub Reports

Voyage Log and Hub Report visibility within a Data Share can be constrained to specific date ranges that do not need to align with the overall date that the Data Share will be active.

Example

A Data Share is created against a Vessel.

  • Data Available From is set to 1st April 2024
  • Data Available To is set to 30th April 2024.
  • Share Voyage Logs is set to 'Yes'.
    • The Voyage Log Visibility Start Date is set to 1st January 2024.
    • The Voyage Log Visibility End Date is set to 31st January 2024.

This configuration results in the recipient of the Data Share having visibility of all Voyage Logs relating to the subject Vessel that have a date that falls in January 2024 only, and they may only view this data within the month of April 2024 (the Data Share Available From/To dates).

Note how the Voyage Log Visibility dates were able to be set outside the overall Data Available dates of the Data Share.